DOCUMENT

POL - Sole source for Fujitsu documentation 2000

  • YEAR CREATED: 2000
  • ENTITY TYPE: Authority: Transportation
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document is a memo from Michael Haverstick to Clabon W. Epps Jr., with copies to Melvin Clark and Marvin Li. The memo is regarding the justification for other than full and open competition for Fujitsu OC-12 training. The contracting activity is the Bi-State Development Agency Contracts & Procurement in St. Louis, Missouri. The memo explains that the Agency had entered into a contract with Southwestern Bell to install an OC-12 fiber-optic transmission system, which includes a one-year maintenance warranty period ending in June 2000. The OC-12 system is crucial for the daily operation of the Agency, providing backbone support for voice and data services between multiple Agency-controlled facilities. After the warranty period ends, the Agency will have no direct means of maintaining the OC-12 system. However, the Agency's IT and Rail Systems departments have the capacity to maintain the system if key personnel are properly trained. Fujitsu is the manufacturer of the OC-12 system and offers a technical training course that directly applies to the operation and maintenance of the Agency's equipment. Fujitsu is the only organization that can provide these services as they are the equipment manufacturer. No market study was conducted as Fujitsu is the only company that offers specific operation and maintenance training on their equipment. There are no other facts supporting the use of other than full and open competition. The memo includes certifications from Michael Haverstick and Rebecca Howe, the Director of Contracts & Procurement, stating that the data supporting the recommended use of other than full and open competition is accurate and complete. The document also includes a coordination section with signatures from the DBE Program Manager and the Division Director - Capital Contracts & Administration.
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