DOCUMENT

POL - Spokane County Sole Source

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a request for a sole source procurement declaration from Spokane County, Washington. The request is made in accordance with County Code 1.04.120, which requires that two conditions be met for a sole source procurement to be declared. The first condition is that the good or service must be available from only one source with no alternates. The second condition is that the good or service must have a unique feature or differentiation that is of demonstrably real importance and benefit in its use. The document includes a description of the statement of work, the type of transaction (purchase, lease-purchase, lease, or rental), and whether the request is part of a warranty claim. It also specifies whether the transaction is a one-time occurrence, will have repeated future buys subject to approval, or is a recurrence. The document requires information on the anticipated number of recurring transactions and estimated total expenditures, as well as the estimated total cost for the current occurrence. It also asks if the amount is budgeted for the current year and if not, how and from where the funds will be obtained. Due dates for service/work and goods delivery are requested, and the requesting agency must attach a memorandum of support on their agency letterhead. The memorandum of support should address several points, including why the requested product or service is the only one that can satisfy the requirements, why the requested source is the only practicably available source, the consequences if the sole source is not declared, why the price is considered reasonable, and the efforts made to get the best possible price through noncompetitive negotiation. The form must be completed and signed by the department head or elected official making the request. It also includes a section to be completed and signed by the prosecuting attorney's office, civil division, stating whether the situation constitutes a sole source procurement or not. The document concludes with a section for signature and date, indicating that the requester must sign and date the form.
MEMBERS ONLY DOWNLOAD
Advertisement

Similar Documents

Document
Evaluation Committee Rules of Conduct
Year Created: 2025
Document
RFQ - ADA Self-Evaluation and Transition Plan
Year Created: 2023
Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022