DOCUMENT

POL - Procurement Polices Manual 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a section from the El Paso County Procurement Policies Manual. It includes various guidelines and procedures related to the procurement of goods and services by the county. The document mentions that if a bid or proposal is rejected or a solicitation is canceled, the reasons for such actions should be documented and made available for public inspection. It also states that the bids or proposals that have been opened should be retained in the procurement files or returned to the bidders upon request. The document further explains that for the procurement of professional services over $25,000, a formal Request for Proposals (RFP) process needs to be followed. Professional services are defined as intellectual services that involve analysis, evaluation, prediction, planning, or recommendation. These services require advanced knowledge and expertise in a specific field. However, if the Director of Procurement & Contracts or the department requesting the service justifies that a specific source is uniquely qualified, a formal RFP may not be required. In cases where an RFP is necessary, the document specifies that a comprehensive documentation of the scope of services, qualifications of key personnel, project approach, references, financial information, and fee requirements must be included in the file. The contract between the county and the service provider must be reviewed and approved by the County Attorney, and it also needs to be approved and signed by the Board of County Commissioners. Additionally, a purchase order is required as an appendix to the contract.
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