DOCUMENT

POL - Sole Source Justification 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a sole source justification form. It consists of three sections - A, B, and C. Section A is to be completed by the requester and includes details such as requisition number, amount, date, supplies/services required, proposed vendor, and justification. The requester must select one of the reasons for the sole source procurement, which include availability/one of a kind, compatibility, replacement/maintenance, or other. In the "other" section, the requester must provide a detailed explanation and relevant reasons to support the sole source justification. Section B is the requester certification, where the requester certifies that the information provided is accurate and complete and that they have no personal interests related to the request. Section C is to be completed by the purchasing agent. Based on the information provided in Section A and attached supporting documents, the purchasing agent must concur or not concur with the purchase being a sole source. If not concurring, the purchasing agent must provide the reason(s) for not concurring. Overall, the document is a formal process for justifying and approving sole source purchases when competition is not available.
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