DOCUMENT

POL - Sole/Single Source Purchase Recommendati

  • ENTITY TYPE: Universities
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document is a recommendation for a sole/single source purchase, as per the University of Victoria Purchasing Policy. The policy states that quotations should be invited from qualified suppliers for supplies, equipment, and services exceeding $500. However, Purchasing Services may waive the competitive process and approve a sole/single source procurement if adequately supported and documented. The requester must demonstrate that alternate sources have been investigated and evaluated, and that similar products were rejected based on their failure to meet specific specifications and operational requirements. The document provides instructions for completing the form for sole source approval, including sections for integral repair parts or accessories, specialized training or experience, unique design or performance specifications, and maintaining experimental or administrative continuity. The form requires the requester to provide details of the requested product or service, existing equipment, and any contacted suppliers. The document also includes definitions of sole source and single source, as well as a section for other factors to be considered. The form must be authorized by the Principal Investigator, Department Head, and Vice-President.
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