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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
MODL - Award - OA4 Surplus & Scrap Recovery 2001
- YEAR CREATED: 2001
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: MODL - Model, Templates
- Management
- Policies and Procedures
The document provides detailed information on the administration and procedures for the procurement, sale, lease, and disposal of surplus or obsolete materials owned by the City of Peoria. It outlines the responsibilities of the Materials Manager and the management of materials throughout their life cycle.
The document emphasizes the sale, lease, or disposal of surplus materials through methods such as public auction or competitive sealed bidding. It also mentions the transfer or trade-in of excess or surplus materials. Additionally, it discusses the acquisition of surplus materials from the state government and their distribution to other governmental units or political subdivisions with the approval of the Materials Manager.
The document highlights the policy of supporting small, minority, disadvantaged, and women-owned business enterprises in the procurement process. It suggests including a request for firms to indicate their certification as a minority or woman-owned business enterprise in solicitations for professional and consultant services.
Furthermore, the document addresses the code of ethics in procurement, creating unnecessary obstacles to entering city service, and the disposition of excess and surplus materials. It states that the Materials Manager acts on behalf of the city in all matters related to the disposition of such materials. It also outlines the procedures for notifying the Materials Manager of excess and surplus materials, determining their fair market value, and facilitating their transfer to other governmental units or eligible nonprofit institutions.
The document provides guidelines for the disposition of surplus materials through various methods, including competitive sealed bidding, public auction, established markets, or posted prices. It allows for alternative disposition methods, such as appraisal or barter, if unusual circumstances make the standard methods impractical. The requirements for competitive sealed bidding and the awarding of bids to the highest responsive and responsible bidder are also outlined.
Lastly, the document includes provisions for reporting lost, stolen, or destroyed nonexpendable materials. It states that theft should be immediately reported to the city's police department and all documentation regarding the loss should be submitted to the Risk Manager within ten days of discovery.