DOCUMENT

RFP - Service Recognition Awards 2011

  • YEAR CREATED: 2011
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
This document is a Request for Proposal (RFP) issued by the City of Newport News, Virginia for the Department of Parks and Recreation. The RFP is seeking proposals from vendors who can provide services related to the supply of gifts, awards, and mementos for the city's programs. The document outlines the requirements for the proposals, including procedures for returns, substitutions, billing, and warranties. It also specifies the need for clear pricing and invoicing, including costs for additional services such as engraving, delivery, gift wrapping, and shipping. The City prefers to receive one invoice per year itemizing all costs for the entire program. The document also requests information on the firm's experience with similar projects and services, as well as references from previous clients. It provides instructions for submitting the proposals, including labeling and sealing requirements. The evaluation criteria for the proposals are listed, with program design, gift selection process, ease of use of online ordering system, quality and variety of awards and gifts, and proposed pricing being the key factors. The method of selection and award process are also explained, with the City reserving the right to accept or reject any proposals based on its best interest. The document includes instructions for submitting questions, guidelines for direct contact with City employees, and information on debriefing and public review of the proposals. It also mentions that the information leading to the decision to award, including prices and other details, will be considered public information. Overall, the document provides a comprehensive overview of the requirements, evaluation criteria, and procedures for submitting proposals for the supply of gifts, awards, and mementos for the City of Newport News. It also emphasizes the transparency of the award decision process and the public availability of certain information.
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