DOCUMENT

RFP - Healthy Families Program 2011

  • YEAR CREATED: 2011
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document contains information related to a bid solicitation process conducted by a County. The document outlines various terms and conditions that potential contractors must adhere to when submitting their proposals. One important aspect mentioned is that the County assumes no authority, liability, or obligation on behalf of any other public or non-public entity that may use the contract resulting from the bid. All purchases and payment transactions will be made directly between the contractor and the requesting entity, unless specifically noted otherwise in the bid response. The document also emphasizes the importance of compliance with the federal Health Insurance Portability and Accountability Act (HIPAA) and the Maryland Confidentiality of Medical Records Act. Contractors are required to become familiar with and comply with the privacy and security requirements for protected health information and medical records under HIPAA and the state law. They are also expected to provide good management practices regarding all health information and medical records. If the County determines that the functions to be performed by the selected contractor constitute business associate functions as defined in HIPAA, a business associate agreement must be executed. Failure to provide the required HIPAA agreement may result in the withdrawal of the recommendation for award. The document includes a sample form contract that is attached to the solicitation. By submitting a proposal, the offeror acknowledges acceptance of the terms and conditions stated in the form contract, unless exceptions are submitted in writing with the proposal. The offeror's acceptance of or deviations from the form contract terms and conditions are considered during the evaluation and subsequent award. However, if the offeror submits an exception that alters the County's risk, liability, exposure, or the intent of the procurement, the County reserves the right to deem the offeror non-responsive. Additionally, the document states that responses to Requests for Bids and Requests for Proposals must be accompanied by an electronic version (CD) of the bid proposal in PDF format. The CD must be labeled with the bid number, bid title, and the bidder's name. This requirement does not apply to Requests for Quotations.
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