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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
RFP - Points Evaluation Form
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Policies and Procedures
The document is a request for proposals (RFP) evaluation form. It consists of two pages and is used by evaluators to assess and score proposals received from vendors. The form is divided into four sections, each with its own evaluation criteria and weightage.
On page 1, the evaluator is required to provide their name, title, and indicate whether it is a preliminary or final evaluation. They are instructed to complete a separate evaluation form for each proposal reviewed and assign scores to each criterion. The first section focuses on the price, with a weightage of 40%. The evaluator is required to assess the costs of the proposed equipment and ongoing maintenance.
Page 2 begins with section 2, which evaluates references provided by the vendor. This section carries a weightage of 20%. The evaluator is required to assess if the references meet the criteria requested in the RFP and evaluate the responses provided by the references.
Section 3, with a weightage of 25%, evaluates the technical merit of the proposal. The evaluator is required to assess various aspects such as hardware, software/web application, racks, warranty, customer support, vendor qualifications, and product demonstration.
The final section, section 4, carries a weightage of 15% and evaluates the responsiveness of the proposal to the RFP criteria. The evaluator is required to assess if all required forms are provided, if the proposal follows the outlined format, if a bid/proposal bond is provided, and if the requested elements of the proposal were addressed.
At the end of the form, there is space for the evaluator's signature, date, department/division, and the total score. The evaluator is also provided with a comments section to make additional notes for reference and discussion during meetings of the full evaluation panel.