DOCUMENT

RFP - Energy Consultant Services 2011

  • YEAR CREATED: 2011
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document contains information about the requirements and conditions for a procurement contract. It specifies that simple proposals are preferred over elaborate presentations and that each page of the proposal should be numbered. The document also mentions that a procurement affidavit provided by the Purchasing Bureau should accompany each proposal. It states that if funds are not available to support the contract in any fiscal year, the entity has the right to terminate the contract without penalty. The document discusses the option of extending the terms of the contract to other public bodies, subdivisions, schools, colleges, and universities, with the agreement of all parties involved. However, the County assumes no liability or obligation on behalf of these entities, and purchases and payment transactions will be made directly between the contractor and the requesting entity. Insurance requirements are outlined, including the need for the successful contractor to provide a Certificate of Insurance and maintain the required coverage throughout the contract period. If the contractor changes their insurance carrier, a new Certificate of Insurance must be obtained within ten days. The document states that prices should be quoted for each energy category for the entire BRCPC Entities and should include all areas of cost. Invoicing will be done monthly, with each entity paying a percentage of the contract price based on their energy usage. It mentions the possibility of new entities joining the BRCPC Entities and outlines the requirements and fees associated with that. There is a section on escalation, stating that prices offered in the contract will remain firm for one year, but subsequent renewal terms may allow for a request for escalation based on the Consumer Price Index or a maximum 5% increase. The document also discusses the possibility of additions to the scope of work, such as energy consulting services for other commodities, and states that the additional scope of work and pricing structure will be negotiated between the County, BRCPC entities, and the Contractor. Lastly, it mentions that a sample form contract is attached, and by submitting a proposal, the offeror accepts the terms and conditions unless exceptions are submitted in writing. The County reserves the right to deem an offeror non-responsive if their exceptions alter the County's risk or intent in the procurement.
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