DOCUMENT

POL - Award - OA4 Purchasing Manual Example 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides information related to contract documents and procedures for a construction project. It includes definitions of terms such as "shall," "as required," "as necessary," and "or equal." The document states that all plans and specifications provided by the Village are their property and should not be used for other work. Bidders are required to carefully examine the contract documents and inspect the site before submitting a bid. The intention of the contract documents is to be complementary, and any conflicts or discrepancies should be brought to the attention of the Village before proceeding with the work. Bidders are also required to provide a bid proposal security, which will be returned to all but the successful bidder. A contract bond must be deposited by the contractor after the contract is executed, guaranteeing the performance of the work and payment of all debts. The document also mentions the possibility of accepting an irrevocable letter of credit instead of a contract bond. It states that failure to execute a contract and deposit a bond within a specified time may result in the annulment of the award and forfeiture of the bid proposal security. In case of conflicts between directives, the more stringent or higher quality requirements apply. The document provides instructions for submitting a bid proposal, including unit price and lump sum bids. It also emphasizes the contractor's responsibility to comply with all laws, regulations, and ordinances. Additionally, the document mentions that any complaint, claim, or action brought against the contractor for failing to observe or comply with these requirements will be the contractor's sole responsibility.
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