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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
JOB - Purchasing Technician 2000
- YEAR CREATED: 2000
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: JOB - Job Description
- Management
- Policies and Procedures
The document provides information about the job classification of a Purchasing Technician in the General Services Division of the Administrative Services Department. The Purchasing Technician is responsible for monitoring, reordering, and purchasing items needed for inventory replenishment in the City warehouse. They also recommend inventory control actions and procedures, assist in the procurement of supplies, equipment, materials, parts, and services, and perform clerical and administrative work in support of the City's purchasing and inventory control functions.
The document highlights the distinguishing characteristics of the Purchasing Technician position, stating that they independently purchase assigned items, analyze inventory trends and problems, and make recommendations for appropriate actions. They have discretion in determining order strategies, selecting vendors, and placing orders. The Purchasing Technician exercises initiative and judgment in solving problems related to accomplishing results smoothly, cost-effectively, and on time.
The document also mentions the supervision received and exercised by the Purchasing Technician, stating that they receive general direction from the Senior Buyer and may provide instruction to less experienced support personnel on a project or training basis.
The essential duties of the Purchasing Technician include preparing and processing purchase orders, maintaining fuel records for City vehicles, purchasing items for inventory replenishment, coordinating purchasing details with vendors, verifying and monitoring fuel usage, reviewing purchase orders for accuracy and conformance with City policies, generating reorder reports, recommending or making awards to vendors, tracking orders and shipments, auditing and correcting reports, and preparing various reports, letters, and memos.
In addition to the essential duties, the Purchasing Technician may perform general office support and reception duties, review supply levels and reorder history, assist in analyzing and adjusting order points, provide training and support for City staff, maintain vendor lists and files, conduct physical inventory counts, issue receipts for monies received, and perform other related duties as assigned.
The qualifications for the Purchasing Technician position include knowledge of various commodities used in a large organization, City purchasing policies and procedures, inventory control practices, basic business data processing principles, basic business arithmetic, English grammar and spelling, standard office practices and procedures, and computer software applications. The ability to establish and maintain effective working relationships, evaluate quality and price of products, make mathematical calculations accurately and rapidly, maintain accurate record keeping systems, prepare reports and letters, solve operational problems, work independently, learn automated systems, organize workload, and follow instructions is also required.
The experience and education requirements for the Purchasing Technician position include a combination of experience and education that demonstrates the required knowledge and abilities. Sufficient years of responsible clerical or administrative experience in inventory control, storekeeping, or purchasing is necessary, and college-level classes in business administration and related to purchasing certificate programs are desirable.
The document also mentions that a valid Class C California driver's license is required for this position as it involves the use of a vehicle while conducting City business.
Overall, the document provides a detailed description of the responsibilities, qualifications, and requirements for the Purchasing Technician position in the City's General Services Division.