DOCUMENT

POL - Purchasing Resolution (Manual) 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information about the contract award process and procurement policies of Fairfax County. It states that the County Purchasing Agent has the authority to waive informalities in bids, reject bids, or award contracts based on the public interest. The document outlines the criteria for determining the responsibility of a bidder, including their ability to perform the contract, previous performance, financial resources, and compliance with laws. It also mentions that contracts need to be approved by the County Attorney and filed with the Chief Financial Officer. The document further discusses the negotiation process if the lowest responsible bidder exceeds available funds and the limitations on contract modifications. It emphasizes the requirement for a drug-free workplace and non-discrimination in procurement activities. Additionally, it mentions that most procurement records are open to public inspection, except for cost estimates and bid records prior to award. In the new context, the document also highlights that there is a specific time frame after the opening of all bids but prior to award, where negotiations can take place. However, this provision is subject to the County's decision to accept any of the bids.
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