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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
JOB - Administrative Assistant - Purchasing 2008
- YEAR CREATED: 2008
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: JOB - Job Description
- Communications
- Education and Training
The document is a job description for the position of Administrative Assistant - Purchasing in the Purchasing Department of the City of Frederick. The position reports to the Purchasing Manager and is located at DPW - 111 Airport Drive East. The job is classified as non-exempt under the Administrative Support category and is not considered safety-sensitive. The document provides a summary of the position, stating that it involves skilled administrative secretarial work with a focus on providing support to the Purchasing Manager and handling various administrative and secretarial tasks. The individual in this role is expected to handle confidential and sensitive information and may need to respond to emergencies outside of normal business hours. The essential duties and responsibilities of the position include establishing and maintaining relationships with city officials, co-workers, vendors, and the general public, performing administrative, secretarial, clerical, and office coordination duties, using computer software for various tasks, composing and typing correspondence, answering telephone calls, using a variety of computer software, managing incoming and outgoing mail, taking dictation and transcribing notes, maintaining files and records, responding to correspondence and inquiries, scheduling appointments and meetings, greeting visitors, arranging travel, preparing reports, participating in special projects, working independently, training and assisting other purchasing and support personnel, and performing manual work as required. The qualifications for the position include experience with automated procurement, knowledge of purchasing principles and legal requirements, a high school diploma or GED, two years of secretarial or business-related experience, and strong language, mathematical, and reasoning skills. A valid driver's license and good driving record are also required. The document also mentions the physical demands and work environment characteristics of the job.