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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - Purchasing Customer (Department) Man
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a customer manual for the procurement department of the City of Frederick. It provides information on the evaluation process for proposals, procedures for blanket requisitions, and guidelines for emergency requisitions.
The document explains the evaluation process for proposals, which includes various methods such as question/answer conferences, site inspections, product demonstrations, and clarifications/negotiations. It emphasizes the importance of documenting all interactions with proposers. The evaluation of proposers' experience, expertise, and approach is also discussed, with guidelines provided for subjective evaluation. Evaluation meetings are held with committee members to discuss the facts and merits of each proposal, and committee reports are completed to justify point allocations.
Additionally, the document outlines the procedures for blanket requisitions, which are used to establish blanket purchase orders for annual as-needed goods/services. It provides the necessary information for submitting a blanket requisition, including estimated annual cost, quantity, description of goods/services, delivery/ship-to location, and contact person. For blanket requisitions exceeding the bid threshold, a formal competitive process like an invitation for bid or request for proposal must be followed before establishing the blanket purchase order.
The document briefly mentions emergency requisitions, which are defined as threats to public safety or critical city operations where time is of the essence. It states that the requester must fully justify why it is an emergency. However, it does not provide detailed procedures for emergency requisitions.
In summary, the document provides guidelines for evaluating proposals, procedures for blanket requisitions, and briefly mentions emergency requisitions without providing specific procedures for emergencies.