DOCUMENT

POL - PCARD 2008

  • YEAR CREATED: 2008
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides guidelines and procedures for using a purchasing card for making purchases on behalf of Chesterfield County. It outlines the steps to be followed, such as finding a vendor who accepts the purchasing card, placing the order through various methods, informing the vendor about the tax-exempt status of the organization, providing necessary card information, and verifying the order and amount charged. It emphasizes the importance of retaining documentation for reconciliation purposes and provides sample logs for recording purchase information. The document also covers the process for returning items and resolving disputes with vendors. It highlights the need for reconciling monthly purchasing card statements with the purchasing log and provides guidelines for the reconciliation process. The document includes appendices with forms and sample logs to assist cardholders and departments in managing their purchasing card transactions.
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