DOCUMENT

JOB - Purchasing Agent 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: JOB - Job Description
The document is a position description for a Purchasing Agent in the Finance Department of a county. The Purchasing Agent is responsible for administering the county's purchasing system in accordance with the county's Purchasing Code. They manage the Purchasing Office and develop purchasing strategies that result in advantageous results for the county. The duties of the Purchasing Agent include overseeing department compliance with the purchasing code, developing the Purchasing Division's annual budget, managing the procurement program and processes, developing administrative regulations and standard operating procedures, advising and educating departments on purchasing requirements, and implementing purchasing strategies. They also develop comprehensive proposals, bids, and quote packets for county purchases, negotiate purchases to maximize terms and price advantage, collaborate with departments on buying/bidding strategies, evaluate options to bidding, advise on purchasing procedures, and develop specifications for equipment and services to be purchased. The Purchasing Agent also administers the county's Credit Card Program, develops annual contracts with vendors, cultivates relationships with the bidder community, acts as a facilitator/problem solver between departments and suppliers, identifies bid/cost savings opportunities, administers the county's surplus equipment program, reviews requisitions for accuracy and conformity, maintains bidders list and bid tracking tools, ensures proper certificates are on file, and attends purchasing meetings, seminars, and trade shows. The Purchasing Agent works under the general supervision of the Finance Director and supervises all other employees in the division. They make final decisions concerning hiring, firing, discipline, performance evaluation, and assignment of employees. The position requires knowledge of purchasing laws and regulations, ability to negotiate contracts, knowledge of equipment and supply grades and qualities, experience with administering contracts, ability to supervise staff and communicate effectively, physical and sensory demands, critical and strategic thinking skills, ability to handle multiple tasks and prioritize, and attention to detail. The minimum qualifications for the position include a Bachelor's degree in Business or Public Administration, three years of work experience in a large volume purchasing operation, a valid Wisconsin driver's license, and certification as a Certified Professional Public Buyer (CPPB) or the ability to obtain certification within two years.
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