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Document
RFQ - Real Estate Appraisal Services
Year Created: 2024
DOCUMENT
POL - Property Management Procedures 2009
- YEAR CREATED: 2009
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Property
The document provides information about the procedures and guidelines for the identification, reporting, and disposal of surplus property in Columbia County. The document states that the Procurement Department is authorized to dispose of surplus items on behalf of the Columbia County Board of Commissioners. The department is responsible for ensuring that all disposal actions comply with the relevant codes and regulations.
The document mentions that personal property belonging to the county can be sold via GovDeals online auction if it is deemed to have any value. The Warehouse Foreman and/or Administrative/Assistant serve as the point of contact for managers, staff, suppliers, consultants, and the public interested in information on Columbia County surplus property activities.
Departments are required to complete a warehouse request form provided by Procurement for any unneeded or unwanted materials, equipment, and supplies. Procurement will then coordinate with the Facility Maintenance Department to have the items delivered to the warehouse. The department will attempt to utilize excess materials to fulfill other requirements whenever possible and oversee the disposal of all materials that are no longer of value to the county.
Before any surplus property can be sold, an inventory must be taken and presented to the Management and Financial Services Committee and the full Board of Commissioners for approval. The Fleet Services, Information Technology, and Maintenance departments are responsible for assisting Procurement in determining which items are the property of the county and need to be declared surplus.
The document states that either a sealed bid or online auction may be utilized for the sale of surplus property. It also prohibits regular employees, temporary staff, or payroll outsource positions of the Columbia County Board of Commissioners from participating in the competitive sealed bid disposal or online auction of surplus items to maintain fairness, reduce conflicts of interest, and encourage competition.
The Procurement Department personnel are responsible for coordinating any sale actions required in the disposal operations and ensuring that all funds collected are accounted for and turned over to the Finance Director. The document emphasizes the importance of the Procurement Department personnel being well trained and familiar with the legal requirements and regulations governing the disposal function.
The Board of Commissioners retains the right to reject any bids/offers or cancel any proposed sale. It also mentions that the board may sell an asset in its as-is condition to another government entity for full trade-in value, as listed in the Kelley Blue Book for vehicles, the Green Guide for heavy equipment, or appraised by another independent entity. The cost of appraisal, if any, will be added to the cost of the asset.