DOCUMENT

POL - Agreement - Vendor Demonstration

  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a Vendor Demonstration/Product Display/Free Service Agreement for the City of Tallahassee, Florida. The agreement outlines the terms and conditions for vendors offering free product/service demonstrations to ensure that no costs are incurred by the city. The agreement protects the city in case the vendor believes the city will purchase goods/equipment/services from them. The department requesting the demonstration is responsible for ensuring the vendor signs the agreement. The agreement specifies that no gifts/gratuities should be accepted from the vendor to prevent any appearance of influencing government employees. It also states that the agreement should only be signed by company management officials authorized to bind the company. The completed/signed form must be reviewed, approved, and signed by the designated person within the requesting department. The agreement emphasizes that the vendor demonstration does not imply a commitment from the city to purchase or procure the products/services demonstrated. The document also includes details about the demonstration, display, or free service, such as the location, dates, and duration. It clarifies that the purpose of the demonstrations is solely to showcase the capability of the items/services and not to fulfill mission requirements. The vendor is responsible for providing all necessary supplies and equipment, and any city-owned supplies/services provided must be approved and controlled by the vendor. The vendor certifies their understanding of the agreement and agrees to indemnify and hold harmless the city from any claims or causes of action. The document includes spaces for the vendor's information, signature, and date, as well as city departmental approval.
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