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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Reference - Procurement Manual 2008
- YEAR CREATED: 2008
- ENTITY TYPE: Authority: Other
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
This document provides instructions and guidelines for calculating the volume of work and setting up a summary of scores in the procurement and contract administration processes. It emphasizes the importance of the Contracts Administrator (CA) and Project Manager (PM) being cautious not to impose additional requirements on the contractor or excessively manage its operations.
In the section on calculating the volume of work, the document explains how to retrieve the necessary information from the VendorEncumbranceActivity report in SCIView. It provides step-by-step instructions on exporting the report to Excel, deleting irrelevant information, and calculating the total dollar volume. The document also explains how to transfer the total dollar volume to a summary spreadsheet.
The document then moves on to the section on receipt of scores from evaluators and setting up a summary of scores. It instructs the CA to receive complete score sheets from evaluators and save them with the same file name. It provides instructions on creating a new worksheet for the summary of scores and setting up columns for the firm name, each evaluator, and a total column. The document explains how to copy and paste the total scores from the evaluator's score sheet to the summary spreadsheet, creating links for automatic updates. It also provides instructions on calculating the totals for each firm and sorting the scores from highest to lowest.
The document concludes with an overview of contract administration, highlighting the joint responsibility of the CA and PM in overseeing and monitoring the contractor while being cautious not to impose additional requirements or excessive management. It emphasizes the importance of fulfilling contractual responsibilities and providing timely and effective technical direction within the scope of the contract.