Upcoming Webinars
Access the latest trends and insights shaping the profession—free for members.
.png)
 (1).jpg)
_1.jpg)
.jpg)
.jpg)
.jpg)
.jpg)
.png)
.jpg)
.jpg)
.jpg)
Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - Reference - City Procurement Manual 2008
- YEAR CREATED: 2008
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document provides information about different types of contracts and change orders in the procurement process of a city.
The document explains that there are five types of contracts: single purchase, annual, performance-based, fixed price or lump sum, and reimbursable. Each type of contract serves a specific purpose and has its own advantages. The document also mentions that employees can take advantage of negotiated contracts with vendors as long as the product or service is available to the general public and the price is not better than the public agency's contract to avoid conflicts of interest.
The document then discusses change orders, which are written changes to a contract term that authorize additions, deletions, revisions, or cost and time adjustments. It explains the approval levels for change orders based on their monetary value and whether they are within the contract contingency amount. Change orders within the contingency amount can be approved by the Chief Procurement Officer or the City Manager, while those exceeding the contingency amount require Council approval.
The document provides a procedure for processing change orders, which involves completing a Contract Change Order Form and entering a requisition into Naviline. It emphasizes the need for justification for the change order and the involvement of Division and Department Heads in the approval process.
Other information mentioned in the document includes accepting delivery of goods, maintaining good vendor relations, and disposing of surplus supplies. It states that the person receiving goods should ensure they are the items ordered and undamaged, noting any damage on the bill of lading. It also emphasizes fair treatment and good faith dealings with vendors. Surplus supplies are to be disposed of through a process determined by the Chief Procurement Officer, with departments completing a Surplus Disposal Form.