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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 Policy & Procedures Debarment 2002
- YEAR CREATED: 2002
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
This document is a regulation from the Pulaski County Special School District (PCSSD) Purchasing Department regarding the suspension and debarment of vendors that have provided unsatisfactory service to PCSSD. The purpose of this regulation is to establish a fair process for suspending or debarring vendors with a record of poor performance. The document provides definitions for terms such as PCSSD, suspension, debarment, bidder or vendor, contract, contractor, and commodities. The rationale behind this regulation is that vendors who provide unsatisfactory service cause hardship and unnecessary costs to PCSSD, so it is in the district's best interest to discontinue doing business with such vendors. The regulation states that the Purchasing Director has the authority to suspend a vendor for up to 90 days while an inquiry is conducted to determine if debarment is necessary. The causes for suspension or debarment include criminal convictions, violations of contract provisions, failure to post bonds or proof of insurance, substitution of commodities without approval, failure to replace inferior or defective commodities, refusal to accept a contract, falsifying invoices or making false representations, collusion with other bidders, and any other cause deemed serious and compelling by the Purchasing Director. Prior to any action for debarment, the bidder must be given notice and an opportunity for a hearing. The Purchasing Director has the authority to debar a bidder for cause after a hearing, with the debarment period not exceeding three years. The Purchasing Director must issue a written decision stating the reasons for the action and informing the debarred bidder of their rights to judicial review. The decision is final and conclusive.