DOCUMENT

POL - OA4 Policy & Procedures Internal Example 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a regulation from the Purchasing Department of the Pulaski County Special School District (PCSSD) regarding sole source procurements. The purpose of the regulation is to define sole source purchases and establish a process for authorizing such purchases. Sole source purchases refer to the acquisition of goods or services that are only available from one source. The document provides definitions for key terms such as PCSSD, sole source purchase, performance specification, and design specification. The rationale for having a provision for sole source purchases is that there may be instances when there is only one source available for a purchase, and the district needs an expedient way to handle such purchases. The regulation states that the Purchasing Director will make a written determination and attach it to the purchase order if a purchase is deemed a sole source purchase, allowing bidding requirements to be waived on a case-by-case basis. The document also lists some reasons for determining a purchase as a sole source, including specific performance specification requirements, compatibility with existing commodities or services, and repairs involving hidden damage. The document consists of two pages.
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