DOCUMENT

POL - OA4 Policy & Procedures Manual Example 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a procurement manual for Sarasota County. It provides detailed information on the mission, policies, and procedures of the procurement system in the county. The manual outlines the responsibilities and functions of the Asset Management staff in administering the procurement code and obtaining fair prices for goods and services. The manual covers various aspects of the procurement process, including the threshold levels for different procurement amounts. It explains the use of purchasing cards for small purchases and provides guidelines on their proper usage. The manual also mentions the Integrated Fund Accounting System (IFAS) as the financial system used by the county and provides information on its features and training. Furthermore, the document discusses the procurement of construction goods and services. It outlines the procedures for requesting quotes and competitive sealed bidding, ensuring a fair and transparent process. The manual also addresses sole source procurements, which occur when there is only one source available for a particular good or service. It provides guidelines and requirements for such procurements to ensure transparency and accountability. In addition, the manual covers emergency procurements, which are authorized in urgent situations. It emphasizes that when an emergency procurement is authorized, there must be a factual basis for the emergency and for selecting a particular contractor. This ensures that emergency procurements are justified and conducted in a fair manner. Overall, the procurement manual aims to establish a robust procurement system that maximizes the value of public funds while maintaining integrity and transparency in the procurement process.
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