DOCUMENT

POL - OA4 Policy & Procedures RFP Handbook 2004

  • YEAR CREATED: 2004
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides instructions and guidelines for the evaluation process of proposals. It emphasizes the importance of confidentiality and prohibits discussion of proposals outside of the evaluation team. Evaluators are instructed to use the provided evaluation form and only consider criteria mentioned in the Request for Proposal (RFP). They are required to score the Technical Proposal and/or Business Proposal separately and provide written comments for each evaluation criterion. The evaluation team will discuss the findings and develop a composite score for each proposal. If there is a significant difference in scores, the team should clarify the criteria. Evaluators are advised to evaluate each proposal independently and record detailed rationale for scoring. They should not use vague or contradictory statements in their evaluation rationale. Evaluators are also instructed not to discuss evaluation scores with non-team members or offerors prior to award. The document mentions the existence of a conflict of interest policy and provides information on the Idaho Reciprocal Preference Law. It explains the process of tabulating results, ranking offerors, and reviewing cost proposals. The document also outlines the procedures for discussions, best and final offers, and negotiations in the evaluation process. Additionally, if more than one offeror has submitted an acceptable proposal, negotiations may be conducted to secure advantageous terms or reduced costs.
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