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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 Policy & Procedures Manual Example 1998
- YEAR CREATED: 1998
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document provides detailed information on various forms and procedures related to purchasing and payment processes within an organization. It emphasizes the importance of clear and comprehensive specifications when submitting a Purchase Request/Payment Document. The document highlights the need for performance-based descriptions to allow for open and unrestricted competition among vendors. It states that specifications should not be prepared to exclude all but one type or kind, except where permitted by law.
Additionally, the document explains the use of Purchase Request/Payment Document for cases where the actual cost exceeds the estimated amount by more than 10%. It also introduces the concept of Blanket Purchase Orders (BPOs) which are used for products or services required on an as-needed basis over a specified time period. The process of establishing BPOs is outlined, including the submission of a Purchase Request/Payment Document with relevant details such as the list of frequently required products/services, estimated quantity, dollar amount, and duration of the BPO. The document emphasizes the importance of monitoring expenditures against the BPO and notifying the Procurement Division in case of insufficient funding.
Furthermore, the document provides information on Fixed Assets, which are movable personal property of significant value, and the process of budgeting and acquiring them. It highlights the need for proper documentation and approval, including Board approval for purchases exceeding a certain amount.
Overall, the document serves as a comprehensive guide for purchasing and payment processes within the organization, covering topics such as specifications, Purchase Request/Payment Documents, Blanket Purchase Orders, and Fixed Assets.