DOCUMENT

POL - OA4 Policy & Procedures Example 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document is a procedure manual for the Purchasing Department of the Pulaski County Special School District (PCSSD). The purpose of the document is to explain the function of a purchase order and specify the process for issuing it. A purchase order is an official form issued by the Purchasing Department that authorizes a vendor to provide goods or services to PCSSD. The document states that no purchase over $500 is considered an obligation of PCSSD unless a purchase order has been issued. The process for issuing a purchase order involves completing a purchase requisition form, obtaining all necessary approvals, entering the information into the purchase order system, and encumbering funds for the purchase. The purchase order is then printed and separated into four parts. The original is faxed or mailed to the vendor, the department copy and receiving copy are returned to the ordering department or school, and the accounts payable copy is sent to Accounting for filing and invoice payment. If the original was faxed, the fax confirmation sheet is included in the accounts payable packet.
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