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Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 Policy & Procedures Manual Example 2003
- YEAR CREATED: 2003
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document is an emergency purchase explanation form from the City of Lubbock. The form is used to document and justify emergency purchases made by the city when there is a disruption related to an essential service or other circumstances that may affect public health, welfare, or safety. The form includes fields to fill in the emergency purchase order number, the date, the name and title of the person assigning the purchase order number, a general description of the materials or services purchased, and a concise but complete description of the emergency affecting public safety, health, or welfare. The form also includes fields for the vendor name, the total actual cost of the emergency purchase, the account number, the name of the person preparing the form, the department/division, and the date prepared. The form instructs to attach the invoice and any other supporting documentation and forward it to purchasing for review and approval. There is also a field for the approval by purchasing and the date of approval. Additionally, the form provides a note regarding repair work using FEMA funds, stating that the contract should not be with a contractor listed on the "List of Parties Excluded from Federal Procurement or Non-Procurement Programs" published by the U.S. General Services Administration, and that FEMA does not fund "Cost Plus" contracts.