DOCUMENT

POL - Evaluations Procedures

  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides guidelines for evaluating proposals in response to a Request for Proposals (RFP) in El Paso County. The document emphasizes the importance of conducting evaluations individually and professionally, treating all offerors fairly and equally, and maintaining confidentiality throughout the process. It also mentions that the evaluation process is typically conducted in two stages: reviewing the proposals for compliance with the RFP requirements and scoring them based on criteria such as completeness, qualifications, experience, key personnel, project/service approach, references, and fee schedule. The highest scoring offeror(s) may be interviewed by the Evaluation Committee. The document also explains the second stage of the process, which involves interviews/presentations with the offerors, allowing the committee to meet the proposed key personnel. The interviews are subjective and not scored, but the committee members are asked to rank the firms interviewed. After the interviews, the Evaluation Committee will have a final discussion and ranking of the proposals, and the highest ranked proposal will be recommended for approval and contract award. The document also mentions the possibility of debriefing with vendors who were not selected, where the strengths and weaknesses of their proposals can be discussed. The document concludes by expressing appreciation for the evaluators' commitment and emphasizing the importance of their judgment, professionalism, and integrity in the evaluation process.
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