ART - Corporate Policies - Purchasing Policy 2002

The document is the purchasing policy of the City of Brampton. The policy aims to provide a clear understanding of the procurement processes within the corporation. The objective of the procurement function is to provide operating departments with the goods and services they need in the right quality and quantity, on a timely basis, and at the lowest overall cost. The policy emphasizes the importance of fostering competition and ensuring fairness in the procurement process. It also highlights the goal of maintaining integrity and complying with all applicable legal provisions. The policy applies to the acquisition of all external sources of material and services and is applicable to all staff within the corporation who have a responsibility relative to the acquisition of material and services. The document includes definitions of various terms related to procurement and outlines the authority and responsibilities of the manager of purchasing and materials management, as well as the department head. It also covers topics such as procurement processes, including the need for immediate purchases of goods, services, equipment, or facilities to maintain operations. The policy provides guidelines for the disposal of surplus goods and equipment, co-operative purchasing, environmental purchasing, local preference, code of conduct, and administrative procedures. Additionally, the document includes appendices that provide additional information on procurement dollar ranges, exceptions to the policy, and the hiring of consultants and architects. These appendices offer further guidance and clarification on specific aspects of the procurement process. Overall, the purchasing policy of the City of Brampton aims to ensure transparency, fairness, and cost-effectiveness in the acquisition of goods and services, while also maintaining compliance with legal requirements and promoting ethical conduct.