Upcoming Webinars
Access the latest trends and insights shaping the profession—free for members.
.png)
 (1).jpg)
_1.jpg)
.jpg)
.jpg)
.jpg)
.jpg)
.png)
.jpg)
.jpg)
.jpg)
Document
Establishing an Effective Supplier Diversity Program
Year Created: 2022
DOCUMENT
POL - OA4 Policy & Procedures Manual Example 2002
- YEAR CREATED: 2002
- ENTITY TYPE: K-12
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Management
- Policies and Procedures
The document is a regulation from the Purchasing Department of the Pulaski County Special School District (PCSSD) regarding confirming purchase orders. The purpose of this regulation is to provide a method for immediately issuing a purchase order number in case of an emergency. A confirming purchase order is defined as an emergency purchase order issued by the Purchasing Department in advance of receipt of a purchase requisition. The regulation states that confirming purchase orders should be kept to a minimum and should only be used in emergency situations. The Purchasing Director or their designated representative is responsible for authorizing and issuing the purchase order number. The necessary requirements for a confirming purchase order include the requisition number, item description, dollar amount, quotes received (if over $1,000), explanation of circumstances, and the correct and complete account to be charged. The emergency order can be placed by the Purchasing Department by phone, or the requesting department can place it after a confirming purchase order number is issued. The requesting department is required to follow up by forwarding the purchase requisition to the Purchasing Department within 48 hours after the confirming purchase order number has been issued. The requisition should be clearly marked with "Confirming" and the confirming purchase order number. Once the purchase requisition is received by the Purchasing Department, a purchase order will be issued and copies will be returned to the requesting department. Any confirming requisitions that do not comply with the regulation will be returned to the department without action, and such purchases will not be authorized and will be the personal obligation of the person who placed the order.