DOCUMENT

POL - Approval to Negotiate for Supply of Goods and/or Services Form 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a section of the Purchasing Policy and Procedure Manuals for the Purchasing Department. It specifically focuses on the approval to negotiate and outlines the procedures for direct negotiation with vendors for the supply of goods and/or services. The document defines "Single Source" and "Sole Source" and provides the conditions under which negotiations can be entered into, such as emergencies, lack of bids, cost-effectiveness, non-responsive bids, and availability from only one source. The responsibilities of the requester and the Purchasing and Materials Management department are also mentioned. The document includes a form for requesting approval to negotiate, where the requester provides details about the vendor, the product/service requested, and justifications for sole/single source procurement. The form also includes checkboxes for applicable authorities to approve the negotiation based on the purchase amount. The document concludes with signature lines for the requester, department head, chief financial officer, manager of Purchasing and Materials Management, and city manager, depending on the purchase amount.
MEMBERS ONLY DOWNLOAD
Advertisement

Similar Documents

Document
Evaluation Committee Rules of Conduct
Year Created: 2025
Document
Training Outline - buyer.docx
Year Created: 2019
Document
ART - A Closer Look At The Trophy Case 2012
Year Created: 2012