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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
JOB - Administrative Specialist 1999
- YEAR CREATED: 1999
- ENTITY TYPE: County
- TYPE OF DOCUMENT: JOB - Job Description
The document is a job description for the position of Administrative Specialist in Sedgwick County Government in Wichita, Kansas. The position is non-exempt and involves providing direct assistance to the head of a department or unit. The Administrative Specialist is responsible for supervising, coordinating, monitoring, and participating in the clerical and record-keeping operations of a departmental office. They are also responsible for preparing and maintaining departmental personnel, purchasing, and payroll records, as well as other complex and confidential department records and reports. The Administrative Specialist receives and responds to complex citizen inquiries and provides technical information regarding the department's services. They ensure compliance with departmental policies and procedures.
The qualifications for the position include a Bachelor's Degree preferred with major course work in Business or Public Administration or a related field. Five years of responsible secretarial experience or any equivalent combination of training and experience is also acceptable.
The major job responsibilities of the Administrative Specialist include supervising and participating in clerical and record-keeping operations, producing and maintaining departmental records and reports, receiving and distributing departmental phone calls and mail, transcribing correspondence and reports, implementing and monitoring clerical procedures, typing and inputting data, performing departmental payroll functions, ordering and maintaining office equipment and supplies, preparing and maintaining departmental personnel records, serving as a Training Officer for the department, assisting in the preparation of the departmental budget, posting and balancing daily revenue, and performing various purchasing functions.
The knowledge, skills, abilities, and competencies required for the position include knowledge of public and business administration, budgetary accounting, personnel administration, and purchasing, as well as knowledge of modern office methods and procedures. The Administrative Specialist should have skill in using a personal computer and related software, and the ability to communicate technical and complex information to respond to citizen inquiries. They should also have the ability to plan, assign, and supervise the work of subordinates, take and transcribe dictation, type and maintain accurate records and reports, perform accounting and bookkeeping functions, and maintain effective working relationships with other employees and the general public. Effective oral and written communication skills are also required.
The document concludes by stating that the class specification is not all-inclusive and that incumbents may be requested to perform additional job-related responsibilities and tasks.