DOCUMENT

POL - ADMIN-JobDescription 2002

  • YEAR CREATED: 2002
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a job classification description for the position of Senior Contracts Administrator in Chatham County. The Senior Contracts Administrator is responsible for preparing and issuing formal solicitations for various contractual services, including construction, professional, and general services. They are also responsible for developing and processing requests for proposals (RFPs), invitation for bids (IFBs), and contracts for different projects and commodities. The Senior Contracts Administrator coordinates evaluation committee appointments, schedules interviews, and develops scoring criteria for RFPs. They also write and prepare agenda items and contracts, maintain records of contracts, monitor contract compliance, and represent the Purchasing Agent at pre-bid/proposal conferences. The Senior Contracts Administrator may serve as a member of selection and evaluation committees, make site visits, and assist Project Managers in an advisory capacity. They are required to have a high school diploma and five years of responsible purchasing experience, with experience in preparing specifications, bids, and contracts. A bachelor's degree in accounting or business can be substituted for up to two years of experience. The Senior Contracts Administrator must have strong oral and analytical skills, proficiency in word processing software, excellent writing skills, and supervisory experience is desired. They should also have knowledge of governmental procurement principles, laws related to procurement, and supervisory principles and practices. The Senior Contracts Administrator should have the ability to establish and maintain effective relationships, formulate plans and policies, prepare comprehensive reports, use sound judgment, and communicate clearly both orally and in writing. They should also have skill in making public presentations and using office equipment.
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