DOCUMENT

Policies & Procedures - Purchasing Card 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides detailed policies and procedures regarding the use of purchasing cards within an organization. It covers the process of issuing and controlling purchasing cards, as well as the limitations and prohibited uses of these cards. One specific example mentioned is that vehicle repairs are generally not allowed unless it is a City vehicle and prior approval is obtained from the Fleet Management department. The document also outlines the responsibilities of various departments, such as Accounts Payable, Central Accounting, and Internal Auditor, in managing the purchasing card program. It includes instructions for reporting lost or stolen cards and terminating or transferring cardholders. The overall objective of the document is to establish clear guidelines for the authorized and proper use of purchasing cards, ensuring accountability and preventing misuse.
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