DOCUMENT

PROCEDURE - Purchasing Card Program Training 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a training supplement for the Purchasing Card Program, specifically tailored for the City. It provides guidelines and procedures for cardholders to effectively track their purchases and maintain accurate records. One important aspect highlighted in the document is that the City is not obligated to pay taxes on most purchases. Additionally, it mentions that some suppliers may have the capability to handle tax-exempt transactions. The document emphasizes the importance of cardholders keeping detailed itemized receipts for all purchases made using the purchasing card. It instructs cardholders to reconcile their monthly statements with these receipts to ensure accuracy. Furthermore, it provides guidance on how to handle discrepancies and disputes with suppliers, particularly in cases where taxes may have been erroneously charged. The training supplement also covers various aspects of working with suppliers and highlights the benefits of participating in the Purchasing Card Program. It offers purchasing tips, addresses common questions about the program, and outlines the specific responsibilities of both cardholders and the Accounts Payable Department. Overall, the document stresses the significance of adhering to proper procedures and maintaining thorough documentation to ensure the smooth functioning of the Purchasing Card Program for the City.
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