DOCUMENT

POL - P-Card Policy 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides guidelines and procedures for the use of purchasing cards within an organization. It outlines the process for reviewing and approving statements, as well as the responsibilities of the employee's supervisor and the departmental Accounts Payable Section. The document also discusses the procedures for handling disputes, including defective items, sales tax charges, and discrepancies in quantity received. It emphasizes the importance of following the card issuer's time frames and documentation requirements to protect the cardholder's rights. The document further explains the steps to be taken in the dispute resolution process, including filling out a dispute form and communicating with the card issuer. It also mentions that disputed transactions are still included in calculating the available money for authorizations. The document highlights the role of Department/Division/Group Activity Directors in reviewing purchases to ensure they are necessary and for official use. It states that purchases questioned by the directors must be resolved with the cardholder, and if the purchase is deemed unnecessary, the cardholder must provide proof of return or make a payment to the City of Fort Lauderdale. The document emphasizes that employees incorrectly using their purchasing card may face disciplinary action. The document concludes by stating that serious or repeated misuse of the purchasing card will result in its revocation.
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