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Document
RFP -Compensation Study, 2023
Year Created: 2023
DOCUMENT
RFP - Payroll Outsourcing Services 2010
- YEAR CREATED: 2010
- ENTITY TYPE: Authority: Other
- TYPE OF DOCUMENT: RFP - Request for Proposals
- Finance
- Management
The document is a Request for Proposal (RFP) for Payroll Services by the Metropolitan Washington Council of Governments (COG). The document outlines the requirements and specifications for the payroll services that the vendor needs to provide.
The document includes information about the employee self-service requirements, such as logging into the same portal as time entry, viewing pay stubs, sick and annual leave balances, and changing current deductions and pay distributions. It also mentions the need for OHRM and/or Accounting approval for changes to deductions and pay distributions. Employees should be able to view their current benefit selections and select benefit elections during open enrollment.
The document also includes requirements for the pay schedule, accuracy level of check processing, service level agreements, resolution process for pay problems, processing of manual and off-cycle paychecks, and addressing split pay periods.
Vendors are required to provide a detailed project plan to transition from the current environment to the desired environment. The cost chapter of the proposal should include hardware, software, periodic and one-time services, with unit pricing for deliverables and guaranteed not to exceed costs.
The document also outlines the payroll process requirements, including steps for processing payroll, backup processes, interface with CostPoint by Deltek, and uploading employee data into the hosted payroll suite.
Technical requirements include hardware, software, communication interfaces, and technical services needed to interface with COG's CostPoint system. The vendor needs to provide appropriate training for key COG personnel.
Security measures include encrypted communication, protection against unauthorized access to check stock and electronic signatures, and measures to protect against unauthorized intrusion, access, and data corruption.
Minimum qualifications for vendors include at least five years of continuous experience providing payroll services for public or nonprofit institutions of similar size and complexity, and experience with CostPoint.
The timeline of events includes a Q&A session, submission of responses, vendor demonstrations (if required), and vendor selection.
The Committee established to review the proposals received under this RFP will evaluate the submissions based on various criteria, including the vendor's experience, cost, technical capabilities, and ability to meet the specified requirements.