DOCUMENT

POL - Purchase Order Terms and Conditions 2005

  • YEAR CREATED: 2005
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a set of Purchase Order Terms and Conditions. It outlines the terms and conditions that apply to the purchase of goods by the City. The document covers various aspects such as delivery and acceptance, risk of loss, late deliveries, prices, quantity, defects, conforming goods, patent infringement, warranty, regulatory compliance, packing, OSHA requirements, workman's compensation and public liability, labor disputes, gratuities, and the entire agreement. Some key points from the document include: - The City reserves the right to refuse any goods that do not conform to specifications and to cancel any part of the order. - Delivery is not considered complete until the goods have been received and accepted by the City. - If there are delays in shipment, the City may purchase the goods at the market price for immediate delivery, and any excess cost will be paid by the seller. - The seller must not fill the order at prices higher than those shown without written authority from the City. - The quantity of material delivered must match the order, and any changes in quantity must be approved in writing by the City. - The seller acknowledges that the goods must be satisfactory for the intended purpose and any defects may cause special damage to the City. - Acceptance of the goods does not waive the City's right to cancel or return them due to non-conformance or defects. - The seller is responsible for indemnifying the City against any trademark, patent, or copyright infringement claims related to the goods. - The seller warrants that the goods are of merchantable quality and safe for consumer use, and agrees to indemnify the City for any damages incurred due to non-conformance. - The seller must comply with regulatory requirements and provide goods that have been manufactured and sold in compliance with applicable laws. - All goods must be properly packed and labeled according to applicable laws and regulations, and the seller is responsible for all charges related to packing, crating, and transportation. - The seller must comply with OSHA standards and regulations, and provide Material Safety Data Sheets for hazardous products. - If any work is to be done on the City's property, the seller must provide Workman's Compensation and/or Employer's Liability insurance for all employees involved and protect the City against public liability claims. - The seller must notify the City of any labor disputes that may delay the performance of the order. - The recipient of the order must warrant that no arrangements have been made to secure the contract through gratuities or other forms of compensation to anyone except bona fide employees or established commercial or sales agencies. - The contract contains the entire agreement between the parties and cannot be modified or terminated orally. Any modifications or waivers must be in writing and signed by an authorized representative of the City. The document was last updated on February 8, 2005.
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