DOCUMENT

POL - P-CARD UTILIZATION IN MUNICIPAL GOVERNMENT: ADVANTAGES AND CONCERNS 2003

  • YEAR CREATED: 2003
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document discusses the implementation of P-card (purchasing card) systems in municipal governments. It emphasizes the need for a balance between the comfort level of using preferred suppliers and what is in the best interest of the municipality as a whole. The document also highlights the resistance to change that may come from internal units involved in the procurement process. It provides a guide to identifying signals of internal resistance to P-card programs. The document suggests that education and open communication are key to overcoming doubts and ensuring successful implementation. It recommends piloting the P-card system in selected departments to assess its benefits and challenges before implementing it organization-wide. The document also shares the experience of Hillsborough County, Florida, which transitioned from a paper-based purchase order system to a P-card system. Additionally, it mentions that initially, the P-card limit for vendors who did not accept county-approved credit cards was set at $1000, but it was later raised to $2500.
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