DOCUMENT

MODL - Renewal Letter - SAMPLE 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: MODL - Model, Templates
The document is an OTR (Option to Renew) Transmittal Letter dated April 3, 2009. It is addressed to a vendor and is regarding the County's consideration of whether to exercise its option to renew a specific contract. The County states that it will consider all relevant cost and pricing factors, as well as current market conditions, in making this decision. The Department of Procurement Management aims to obtain and maintain competitive contract pricing. The County requests that the vendor waive any upward adjustments in pricing if the contract includes the option to apply indices or manufacturer's increases. If the vendor does not respond, it will be considered as confirmation of waiving such adjustments. The County reserves the right to negotiate any upward pricing request and terminate and re-solicit the contract if deemed unwarranted. The County also notifies the vendor that if there is a negative (downward) movement in the index, it will be applied and become effective upon exercising the option to renew. The vendor is requested to return a copy of the letter within ten business days. The renewal of the contract is also contingent upon compliance with certain contractual requirements. The letter provides contact information for any questions. Section A of the letter includes a form for the vendor to request a price increase based on an indicator, with options for yes or no and spaces for printed name, title, signature, and date.
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