DOCUMENT

POL - Metropolitan Water District Online Warehouse Program 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides a summary of the Metropolitan Water District's (MWD) online warehouse program called MWDepot. MWDepot is a web-based catalog that lists all inventory items available in MWD warehouses and through District contracts. The program was developed in response to requests for printed catalogs and the need for more accurate demand forecasts. MWDepot allows users to search for materials and supplies stocked in the warehouses, reducing redundant procurements and ordering of incorrect items. The system tracks item demand and adjusts inventory accordingly, assisting inventory management and purchasing personnel in reviewing and analyzing changes in quantities and issuing bids for new contracts. The program is available for duplication by other government agencies and contributes to public procurement practice by providing a tool to analyze user trends and demands. It increases purchasing's value to the organization by reducing the need for supplier catalogs, saving storage space, and helping meet "green" initiatives. It also reduces duplicate orders and ordering of incorrect items. The development of MWDepot required collaboration with stakeholders from various departments, and it redefines public purchasing by involving operations and warehouse personnel in the procurement process. The program has resulted in reductions in order turn times, space requirements, and has been innovative in involving stakeholders not traditionally part of the procurement process.
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