DOCUMENT

RFP - Websites_Design, Hosting & Maintenance 2013

  • YEAR CREATED: 2013
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document provides information and guidelines for a bid process for the redesign of hosting web sites and maintenance. The document specifies that all questions must be submitted in writing and telephonic inquiries will not be considered. It also states that direct contact with others besides the Purchasing Department, including other City departments or consultants, on the subject of this bid is forbidden without the permission of the contracting officer. Violation of this rule may result in ineligibility for award. The document mentions that the City Code requires confidentiality of information regarding persons or firms making offers or the contents of any offers. This information can only be disclosed after an award or decision to award has been made. The file is available for public review in the purchasing department during normal business hours. The document also includes a section for providing references for comparable services described in the bid. It asks for the name of the business, city, county or agency, street address, contract dates, contact title, telephone, email address, description of work performed, and contract amount for three references. Lastly, the document mentions the protection of trade secrets or proprietary information submitted by an offeror or contractor. Such information is not subject to public disclosure under the Virginia Freedom of Information Act, but the offeror or contractor must invoke the protections prior to or upon submission of the data or materials. Price quotations in proposals are considered public information, but information leading to the decision to award, including prices and other factors, shall be made public. The document provides options for marking whether the submission contains trade secrets and/or proprietary information and asks for the page numbers and reasons for considering the information as such.
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