DOCUMENT

POL - Procurement Close-Out Award Summ

  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is a summary of a procurement process. It includes information about the project title, solicitation number, and project description. The contract type is specified as firm fixed price. The document states that the agency has a complete and adequate specification for the requirement and that there are two or more adequate bidders willing to compete. It also mentions that no discussions with bidders are needed and that the solicitation was formally advertised. The document states that all bids will be publicly opened and a firm fixed contract will be made to the lowest responsive and responsible bidder. Factors such as discounts, transportation cost, and life cycle cost were considered in determining the lowest bid. The document also mentions that payment discounts will only be used to determine the low bid if prior experiences indicate that such discounts are usually taken. It states that any and all bids may be rejected if there is a sound documented business reason. The rationale for the method of procurement is explained as the marketplace indicating adequate competition available to compete for the agency's business. The sealed bid method of procurement was determined to be the best for this requirement. The document mentions that a certified evaluation and tabulation of the bids are included in the contract file. The reasonableness of the price is determined by comparing the independent cost estimate (ICE) with the low bid. The document explains that the initial contract price was established by multiplying the unit price for each work item by the frequency and then multiplying the annual contract price by the period of performance to determine the contract price. It is mentioned that the solicitation was advertised and there is a determination of responsiveness and responsibility. Contractors submitting bids/proposals are listed. If it is a request for proposal (RFP), the certified summary of scores is provided. The document states that an assessment of the independent cost estimate to low bid was made to determine if the price is fair and reasonable. The independent cost estimate (ICE) certified for this project is mentioned. The document mentions the DBE goal and the successful bidder/proposer. It also states the award amount and contract option years. It mentions that a notice of intent to award was issued and a notice to proceed was issued. It also states that a notice to unsuccessful bidders/proposers was issued.
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