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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - JDE Form: Direct payment Request or Petty Cash Slip
- ENTITY TYPE: City/Township
- TYPE OF DOCUMENT: POL - Policies/Procedures
- Policies and Procedures
The document is an Authorized Approval Form (PUR-007) for the City of Lubbock. The form is used to authorize specific employees to approve certain documents and perform certain financial tasks within their department.
The form requires the employee's name, employee number, JDE User ID, and telephone extension. It also asks for the department and cost center(s) associated with the employee.
The form authorizes the employee to approve Direct Payment Requests (DPR) and Petty Cash Slips. It also authorizes the employee to enter requisitions in the J.D. Edwards financial system.
For requisitions, the form specifies an approval route that includes the names of all persons required to approve a requisition entered by the employee. The approval route is listed in ascending order based on the dollar amount the requisition must exceed before requiring each person's approval. If the employee is not the department head, the name of the department head must be listed.
For purchase orders, the form authorizes the employee to enter purchase orders in the J.D. Edwards financial system for amounts less than $500. The form also specifies an approval route for purchase orders, listing the names of all persons required to approve a purchase order entered by the employee. The approval route is listed in ascending order based on the dollar amount the purchase order must exceed before requiring each person's approval. If left blank, no approval will be required for purchase orders less than $500.
The form requires the employee's signature and date, as well as the signature and printed name of the Managing Director. The completed form is to be submitted to the Purchasing Department.