DOCUMENT

MODL - OA4 Lease Versus Buy Example 2006

  • YEAR CREATED: 2006
  • ENTITY TYPE: County
  • TYPE OF DOCUMENT: MODL - Model, Templates
This document is a meeting agenda for the Finance/Government Services Committee of the Board of Supervisors. The committee is discussing a contract award for high capacity multi-functional copiers in Arlington County. The staff recommends that the committee authorize the use of the Arlington County contract for the continued lease of existing Xerox copiers and the four-year lease of replacement copiers. They also recommend the use of the US Communities contract for the lease of existing Ricoh copiers. The total award authority amount is $2,452,792. The background information explains that the County leases 203 copiers and that leasing is the industry standard. The document also mentions that DIT is recommending a four-year replacement cycle for copier equipment and the use of one manufacturer for new and replacement copiers. Comparisons have been done between state contracts and other counties' copier contracts, and the Arlington County contract provides the best pricing. The document states that failure to lease the copiers would have a serious impact on county-wide government operations. The fiscal impact is estimated to be approximately $920,838 for FY07. The alternatives presented are to recommend the contract award or not recommend it. The document includes a list of the copier equipment and their quantities and costs.
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