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Document
Evaluation Committee Rules of Conduct
Year Created: 2025
DOCUMENT
POL - Disposition of Surplus Property - Broward County 2003
- YEAR CREATED: 2003
- ENTITY TYPE: County
- TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides information on the procedures for conducting employee sales, disposing of junk materials, obtaining sales tax exemption, and disposing of vehicles in Broward County.
For employee sales, it states that employees should conduct sales as required.
Regarding junk material disposition, any items requiring disposal should be listed on an ICN (Inventory Control Number) and submitted to the Central Warehouse Supervisor. The supervisor will then prepare a Disposal Certificate, which needs authorization from the Purchasing Director to dispose of the items via the Tangible Property Section. The Tangible Property Section may require a Property Specialist to inspect the items before giving concurrence. Once the certificate is signed by the Purchasing Director, the Central Warehouse Supervisor will inform the disposing agency that on-site disposal has been granted. The Tangible Property Section will adjust their inventory records accordingly.
For surplus or obsolete office furniture and cabinets, agencies should advertise the items to County agencies on the BC-Net before submitting an ICN for disposal.
The document also mentions the sales tax exemption for Broward County as a political subdivision of the State of Florida. The exemption numbers are printed on the Purchase Order Form, and vendors may request a copy of the Sales Exemption Certificate. The document suggests instructing vendors about the tax-exempt status, providing the tax exemption numbers, or referring to the pre-printed tax exemption numbers on the Purchase Order Form. If needed, Accounting can provide a copy of the appropriate Certificate, and no sales tax should be paid to vendors.
Regarding the disposition of vehicles, only vehicles valued at less than $5,000 can be donated to government entities located within Broward County, as approved by the Purchasing Director. Vehicles valued at more than $5,000 will be auctioned or competitively bid. The County reserves the right to award bids to local government entities within Broward County, even if they are not the highest, as long as they are deemed fair and reasonable by the Purchasing Director. Vehicles valued at less than $5,000 may be auctioned, sold via bid, or sold on the County's online surplus store.
Requests for vehicle donations by nonprofit organizations will be processed according to the Broward County Administrative Code. Nonprofit organizations seeking grants-in-aid from Broward County are requested to submit a Letter of Interest in response to a public notice to ensure that vehicle funding is awarded based on need and County service objectives.