DOCUMENT

POL - Equipment Disposal PROCEDURE - City of Punta Gorda 2001

  • YEAR CREATED: 2001
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document is the Equipment Disposal Procedure of the City of Punta Gorda's Procurement Division. The document provides definitions for terms related to equipment disposal, such as cannibalize, disposal, excess, non-repairable, obsolete, scrap, and surplus. The document outlines the program for equipment disposal, stating that the Department/Division custodian is responsible for determining when equipment, items, or materials require disposal. The custodian must complete an "Equipment Disposal Authorization" form with all the necessary information. Once the custodian has a minimum of twelve items for disposal, they forward the paperwork to the Procurement Division for review and direction. If the item is recorded as a fixed asset, the Procurement Division will process it for City Council's approval for disposal. The disposal method will be determined by the Procurement Division, which may include cannibalism, quotes or sealed formal bids to other governmental entities, sale by auction, donation to charitable organizations, or salvage. If the item is inoperable or has no resale or salvage value, the City may dispose of it. If the item is not a recorded fixed asset, the Procurement Division will determine its method of disposition. Items with a resale value less than $15.00 will be disposed of or sold as salvage material if salvageable. Items with a resale value greater than $15.00 will be disposed of by the most economical and effective means determined by the Procurement Division. The document specifies that the Procurement Division will complete the disposal approval portion of the "Equipment Disposal Authorization" form and forward it to the Department/Division custodian with the disposal method. The custodian will retain the item until requested to deliver it to the Central Warehouse, if applicable. If the item is to be disposed of by the custodian, they must complete the disposal certificate portion of the form in the presence of a witness, and both signatures are required. Once the disposal is complete, the custodian forwards the completed form to the Procurement Division, which then sends a copy of the "Equipment Disposal Authorization" form to the Finance Department.
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