DOCUMENT

POL - How to Do Business with AZ Dept of Transportation 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: State
  • TYPE OF DOCUMENT: POL - Policies/Procedures
The document provides information related to a contract and procurement process for the Arizona Department of Transportation (ADOT). It outlines certain requirements and procedures that suppliers need to follow in order to comply with the contract. The document states that when a solicitation specifies insurance requirements, suppliers must provide a certificate of insurance to demonstrate compliance. This certificate must remain current throughout the duration of the contract. In terms of payment, ADOT requires a 3-way match of a purchase order, vendor invoice, and receipt of the goods/services purchased. Purchases must be shipped to the designated address on the purchase order, and invoices must be mailed to the specified billing address. If there are special directions mentioned in the purchase order, they should be followed. The document also provides information about the hours of business for the ADOT Procurement office, which is open from 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays. Additionally, the document includes a loyalty oath that officers and employees are required to take in compliance with Arizona Revised Statutes. The oath ensures allegiance to the Constitution and laws of the United States and the State of Arizona. Failure to take the oath may result in a loss of compensation, and any act committed to overthrow the government through force, violence, or terrorism is considered a felony. The document exempts certain individuals from compliance with the oath. Overall, the document provides important information regarding insurance requirements, payment procedures, business hours, and the loyalty oath for suppliers and employees involved in the ADOT procurement process.
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