DOCUMENT

POL - Manual-How to Do Business 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: K-12
  • TYPE OF DOCUMENT: POL - Policies/Procedures
This document provides detailed guidelines for vendors who wish to submit bids or quotes for supplying goods and equipment to the School District. It emphasizes that vendors should submit their bids in accordance with the instructions provided in the document. The document states that only one alternate per item number will be allowed, and all supplies and equipment must be new and of current production. However, the District may request bids for new equipment with trade-ins or used equipment. The document highlights that prompt payment discounts will not be considered in bid evaluation. In the case of tie bids, preference will be given to vendors who have a drug-free workplace, local preference, or are certified minority vendors. Safety standards and compliance with Florida statutes are also mentioned as important factors. Furthermore, the document explains the types of bid security accepted by the District, such as bid bonds or performance bonds. It clarifies that the District's award of the bid does not constitute an order, and vendors must receive a purchase order before making shipments. The document also outlines the responsibilities of vendors, such as keeping their vendor application up to date and notifying the District of any changes. It emphasizes that if an award is made to a vendor, they must make delivery as specified in the bid or quote. Additionally, the document mentions the liability of bidders who fail to enter into a contract. Overall, the document provides comprehensive information and guidelines for vendors to follow when submitting bids or quotes to the School District, ensuring a fair and transparent procurement process.
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